affiliate process

- Email Application, inform to send in verification documents for insurance and license


Attached is the application you requested for your SentriLock access. You will also need to submit an insurance accord that lists Realtracs as an additional certificate holder. There is an example attached as well. Please complete your application, along with your accord, and license. Also listed are the 8 Associations that are tied to the MLS that you will be able become a member of, you will be required to be a member of at least one. 

Once we receive all the required documents, we will begin processing your membership and SentriLock access. Please reach out if you need any assistance.


Clarksville Association of Realtors-931-552-3567

Eastern Middle Tennessee Association of Realtors-615-758-8985

Greater Nashville Association of Realtors-615-254-7516

Middle Tennessee Association of Realtors-615-893-2242

Robertson County Association of Realtors-615-384-0816

Sumner County Association of Realtors-615-824-6629

Southern Middle Tennessee Association of Realtors-931-381-5556

Williamson County Association of Realtors-615-771-6845

Thanks



- Once we get the app emailed back 

On the License Verification only look for the expiration date

License can be checked by going to the sites below.

- For Inspectors  


- License Pest / certs and license search


Pest has to have certificate and license 

However, the license can be used from the owner of the business

The user needs both a CO7 Certificate & WDO license 

https://agriculture.tn.gov/listcommpts.asp


https://tda.healthspace.com/clients/tda/state/weblive.nsf/lookupCommPrivAppl.xsp


License Verification process for home inspectors

- license active/expired 

https://verify.tn.gov/


For the Insurance Verification look at the boxes for general liability, needs to have Realtracs  as a certificate holder


look on app and see who is the association 

- Email the Affiliate's Realtor Association & ask if they are in good standing. 

Include users name and company. 


Association Email Contact Information

- CAR-Kasey Mason kasey@clarksvilleaor.com

EMTAR- Lindsie Sikes lindsie.sikes@emtar.com

- GNR- Angela York

angela@greaternashvillerealtors.org

- MTAR-Wayman Price

wayman@mtar.org

- RCAR- Denice O'Neil

denice.oneil@rcar.net

- SMTAR- Rebecca Head

rebecca@smtar.com

- WCAR- Autumn Stiles

autumn@wcartn.org

- Sumner County Association of Realtors-615-824-6629

Mary Jane

MJraymond@sumnerrealtors.com



CAR-Kasey Mason kasey@clarksvilleaor.com
EMTAR- Lindsie Sikes lindsie.sikes@emtar.com
GNR- Angela York
angela@greaternashvillerealtors.org
MTAR-Wayman Price
wayman@mtar.org
RCAR- Denice O'Neil
denice.oneil@rcar.net
SMTAR- Rebecca Head
rebecca@smtar.com
WCAR- Autumn Stiles
autumn@wcartn.org
Sumner County Association of Realtors-615-824-6629
Mary Jane
MJraymond@sumnerrealtors.com

 

Documentation Process- 

- License Verification

- Insurance Verification

- Affiliate Application

Once response is received, reach out to @ Marg on the ticket. 


Hello Mr. (affiliate's last name), I hope this finds you well. I am reaching out with your instructions to complete your Realtracs sign up for your SentriKey access.

 

Step 1.) Go to www.realtracs.net on your web browser

Step 2.) You will see a blank bar please enter your user name it is: (username Margaret provided)  (all one word)

Step 3.) Follow all of the steps needed to complete your sign up it will ask for a password as well as a credit card to place on file.

Step 4.) Once you complete these steps call (615-385-0777 opt. 1)


Set them up like normal with no card access


Add the user to the affiliate expiration spreadsheet after they have called.




Good luck, reach out if you need help and we look forward to hearing from you soon.

Kind Regards,



Insurance Expirations 

Process for affiliates 


1) Check spreadsheet for licenses that are expiring

2) send an email titled "March 1st Request for Certificate of Insurance" or ""March 1st Request for Certificate of Insurance" or "March Final Request for Certificate of Insurance"  to each user from the spreadsheet.

( there is a template on the right hand side of fresh desk for insurance) 

(1st & the 15th is when the first & second insurance notice is sent out)


License Pest / certs and license search


License Pest has to have certificate and license 

However, the license can be used from the owner of the business

The user needs both a CO7 Certificate & WDO license 

https://agriculture.tn.gov/listcommpts.asp


https://tda.healthspace.com/clients/tda/state/weblive.nsf/lookupCommPrivAppl.xsp


License Verification process for home inspectors

- license active/expired 

https://verify.tn.gov/


-Check the users status 

if active just save the status PDF on the ticket

- if expired then send out an email and provide 5 business day period 

to send/email license verification 

No response or still expired after then go into sentrilock and terminate the user for "no longer authorized"